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Accounts Receivable

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Application Features

  • Flexible Customer Definition
    • Multiple Addresses per Customer
    • A single address for both Bill To and Pay To accounts
    • Multiple Bill To accounts per customer
    • Extensive customer defaults
  • Customer Account Statistics By Period
    • Weighted average days to pay
    • Weighted average days late
    • High credit balance
    • Current aging with drill down
  • Customer Account “Roll Forward” By Period
    • Sales, cash, write-offs, transfers and new balance by fiscal period
    • Drill down to detailed activity under each category
  • Complete Billing Facilities
    • Automatic pricing
    • Sales and use tax integration
    • Recurring invoices
    • Consolidated invoices
    • Unlimited document notes (automatic and manually applied)
    • Credit card processing (authorization and settlement)
    • Billing document “preview” button
  • Credit Management Facilities
    • Set delinquency rules be account
    • Enforce credit review
    • Analyze credit worthiness
  • Document Maintenance Functions
    • Document Transfer (between accounts)
    • Document Void / Correction (with complete audit trail)
  • Highly Efficient Manual Cash Application
    • Rapid receipt entry form
    • Apply receipts across accounts (both customers and suppliers)
    • Apply receipts across a group of customers
    • Support for multiple types of receipts (including deposits and non-AR cash)
    • Write-off limits (with approval workflows)
    • Charge backs for tracking unauthorized deductions (with approval workflows)
    • Optional batch control totals for each deposit
  • Electronic Cash Application (auto cash)
    • MICR number cross reference with support for multiple bank accounts
    • Match on document # and amount
    • Match on statement balances
    • Multiple matching tolerance rules
    • Automatic write offs (within tolerance)
  • Bank Account Reconciliation Facility
    • Record statement, interest and bank fees
    • Check off cleared items or load from bank file
    • Reconciliation report available on demand
  • Collections Subsystem
    • Flexible rules by customer “collections group”
    • Automatic generation of collections calls
    • Automatic generation of collections letters (user defined)
    • Standard collections letters can be easily customized
    • Collections workflows with notes facility
    • Alerts for late calls or promised payments
  • Management Reporting and Audit Trails
    • Reports for codes, customers and other data tables
    • Registers for all billing and cash receipts batches
    • Flexible Aged Trial Balance report (user defined sorting, totaling and aging)
    • Cash Receipts Forecast (uses “weighted average days to pay” for each customer)
  • Features Common to all eCity Applications
    • Support for Multiple Companies (automatic journal entry balancing by company)
    • Support for Multiple Currencies
    • Alerts for automatic notification of exception conditions
    • E-mail facilities for customer statements and billing documents
    • “Span of Control” filtering to limit data access
    • “User Roles” allow you to define forms and menus by role
    • User defined data archival rules
    • User defined audit trails (field level)

More Detail
»Features Common To All Applications

Less Detail:
»Solution Summary: Advanced Financial Management
»Application Summary: Accounts Receivable



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