Accounts Payable

Application Features

Flexible Supplier Definition
- Multiple addresses per supplier
- A single address for both Pay To and Bill To accounts
- Multiple Pay To accounts per supplier
- Extensive supplier defaults
Supplier Analysis
- Purchases, payments, adjustments, transfers and new balance by period
- Drill down to detailed activity under each category
- Pay to account aging with drill down under each category
Complete Invoice Matching Facilities
- Support for 2 way and three way matching
- Match receipts and / or purchase orders, and / or expense accruals
- Electronic approval processing based on type or amount of invoice
Voucher Entry Facilities
- Rapid voucher entry form
- Extensive use of “pay to” defaults
- Flexible Payment Terms (net days, discounts, end-of-month)
- Expense report processing
- Recurring vouchers (flexible scheduling options)
- Unlimited voucher notes (automatic and manually applied)
- Procurement card (PCard) processing facilities
- Debit memo “preview” button
Document Maintenance Functions
- Document transfer (between accounts)
- Voucher void / correction (with complete audit trail)
Manual Payment Processing
- Single (quick check) or batch of payments (with optional control totals)
- Rapid payment entry form
- Multiple types of payments (including pre-payments and non-AP cash)
- Multiple issue methods (EFT, wire transfer, printed check or hand written check)
- Apply payments across accounts (both suppliers and customers)
- Write-off limits (with approval workflows)
Check Run Processing
- Multiple selection options (bank, range of suppliers, type of voucher)
- Tentative review of all payments with total payout amount
- Simple process to adjust amounts paid prior to check print
- Minimum check amount parameter
- Early payment discount evaluation (minimum discount fence)
- Payment approval workflow based on type or amount of payment
Void Check Processing
- Check status confirmation (will not allow cleared check to be voided)
- Void reason required
- Complete audit trail maintained (user, time and date stamp)
Escheat Processing (stale checks)
- Notification on check register
- Auto-create letter to payee
Flexible Rules by Bank
- Flexible check format
- Check number range
- Remittance over flow options (void check, split check, separate remittance report)
- General Ledger accounts
Bank Account Reconciliation Facility
- Record statement, interest and bank fees
- Check off cleared items or load from bank file
- Reconciliation report available on demand
Management Reporting and Audit Trails
- Reports for codes, suppliers and other data tables
- Registers for all voucher and cash receipts batches
- Check register shows the current status of all checks (cleared or outstanding)
- Flexible Aged Trial Balance report (user defined sorting, totaling and aging)
- Cash Requirements Forecast (uses due date or, “weighted average days to pay for each supplier)
1099 Processing
- 1099 Accumulation by pay to
- Support for multiple types (e.g. MISC, DIV, INT)
- Printed forms and electronic transmittal
Features Common to all eCity Applications
- Support for Multiple Companies (automatic journal entry balancing by company)
- Support for Multiple Currencies
- Alerts for automatic notification of exception conditions
- e-mail facilities for customer statements and billing documents
- “Span of Control” filtering to limit data access
- “User Roles” allow you to define forms and menus by role
- User defined data archival rules

More Detail:
»Features Common To All Applications

Less Detail:
»Solution Summary: Advanced Financial Management
»Application Summary: Accounts Payable

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