Locations In
Boston
Los Angeles
St. Petersburg, Russia
Adelaide, Australia
Electronic Approval
   |
Electronic Approval Information
Electronic approval allows you to ensure that a complete and appropriate review is conducted for all expenditures. A permanent record of each review is maintained providing proof of compliance with governmental regulations and internal procedures.
Approvers are notified when documents are awaiting their review. A separate notification is provided if review is not completed in a timely manner. Key dates are stored allowing you to identify bottlenecks in the approval process.
Your approval routing rules can be defined by type or product and / or organizational hierarchy. A request can be routed to an unlimited number of approvers. Approval can be a dollar amount or simply an agreement that the item is appropriate for its intended use. Approvals can be granted serially or in parallel.
An approver can deny a request and list the reasons why. Your employee is immediately notified by e-mail and can withdraw the request or, modify it and re-route for approval.
Purchase orders can be “authorized” by approved requisitions, contracts or blanket orders. An additional PO approval can also be required. Supplier invoices can be “authorized” by receipts. Here again, an independent approval can also be required.
Supplier invoices can be routed for electronic approval as well. For example, a bill for a service can be routed to the employee who requested the service. Invoices that are not associated with a receipt (services and drop shipments) can be approved without entering a “dummy receipt”. Discrepant invoices can be routed to buyer on the associated purchase order. The Buyer can approve the discrepancy, request a corrected invoice or initiate a change order.
Electronic Approval Features
- Create an Approval Hierarchy (unlimited levels)
- Enable or Disable approval by type of document
- Build parallel or serial approval rules into routing
- Transfer approval from one document to another
- View outstanding and late review tasks
- Create Alerts and e-mail notices when reviews are late
- Require Commodity approval (type of product)
- Add “one time” approvers
- Grant or deny approval and record reasons
- Withdraw a request
- Revise and resubmit a request
- Require Budgetary Approval
- Approve on behalf of another user (acting as)
- Generate e-mail notification when the request is approved or denied
- Review approval audit trail
All Rights Reserved.